2024 Summer Intern - Quality Assurance, Quality Systems - Document Control Center Administrator
As a privately-owned, biopharmaceutical company, Ferring pioneers and delivers life-changing therapies that help people build families and live better lives. Our independence helps us cultivate an entrepreneurial spirit and long-term perspective that enables us to achieve growth and scale, while remaining agile and true to our ‘people first’ philosophy. Built on a 70-year plus commitment to science and research, Ferring is relentless in its pursuit of science that drives powerful discoveries and therapies to help people build families, stay healthy, and stand up to the world’s oldest enemy: disease.
As the 2024 Summer Intern – Quality Assurance, Quality Systems – Document Control Center Administrator you will play a pivotal role in revamping DCC archiving methods, transitioning from paper to digitized internal and external archives, and driving ongoing enhancements in document management processes.
With Ferring, you will be joining a recognized leader, identified as one of “The World’s Most Innovative Companies” by Fast Company, and honored by Fortune with inclusion on its “Change the World List,” for addressing society’s unmet needs. Ferring US is also Great Places to Work® Certified, distinguishing it as one of the best companies to work for in the country.
The Document Control Center (DCC) Summer Internship provides an immersive experience within the Pharmaceutical Industry's GMP Quality Management System (QMS). This role centers on mastering archival procedures, digitization, ensuring data integrity, and shaping DCC metrics. The intern plays a pivotal role in revamping DCC archiving methods, transitioning from paper to digitized internal and external archives, and driving ongoing enhancements in document management processes. The objective of this internship offers an opportunity to provide interns with hands-on experience and comprehensive knowledge in the GMP Quality Management System (QMS) within the Pharmaceutical Industry, emphasizing mastery in archival processes, digitization, data integrity assurance, and the formulation of DCC metrics.
The Why You Should Apply - Effective record-keeping stands as a cornerstone in the operational success of any organization, and it will remain a pivotal skill set for interns as they transition into their professional roles post-graduation.
- Archiving System Design: Contribute to the development of a new archiving location for cross-functional executed GMP Documents.
- Digitization of Records: Digitize archive records, ensuring convenience and accuracy in maintaining true copies.
- Electronic Tracker Refinement: Modernize and refine electronic DCC archiving trackers to enhance efficiency and accuracy.
- Archive Management: Oversee both internal and external archives, ensuring proper organization and accessibility.
- Data Integrity Auditing: Participate in auditing DCC processes to ensure data integrity and compliance.
- Continuous Process Improvement: Identify areas for improvement within DCC operations and propose innovative solutions.
- Metrics and Dashboards: Assist in formulating metrics and dashboards to track and analyze DCC performance.
- DCC Administration Activities: a) Manage FPG DCC Controlled Prints b) Handle FPG DCC Additional Page Issuance c) Validate FPG DCC Copies (internal and external) d) Process FPG DCC Logbook Issuance Requests e) Review FPG Archive Records Requests (e.g., MBR, Logbook, Validation reports).
- Pursuing a degree in a related field (e.g., Library Science, Life Sciences, Quality Assurance, Information Management).
- Proficiency in document organization and MS Office software (e.g., Excel, Word, etc.).
- Strong analytical skills with an eye for detail and accuracy.
- Ability to communicate effectively and collaborate in a cross-functional environment.
- Eagerness to learn, take initiative, and contribute innovative ideas to improve processes.
This role is expected to work no less than three days at our site in Parsippany, New Jersey, on days in conjunction with your assigned team; you may be able to work two days per week remotely. This role may also be eligible for Ferring Summer Fridays, where meetings and most work commitments end by 1 PM each Friday.
Standard Requirements for all intern positions:
- Ability to complete the entire 10-week program (from May 28, 2024 to August 2, 2024) and commit to 37.5 hours per week
- Cumulative 3.0 GPA or above; college transcript required
- Currently enrolled in an accredited college/university for undergraduate, graduate or PharmD program
- Must be legally authorized to work in the U.S. Ferring cannot sponsor work visas for summer interns
- At least 18 years of age prior to the scheduled start date
- Pass a drug screen and background check prior to start date
- Virtual interviews with HR and hiring manager
- Final presentation to manager & department team members at the end of the 10-week program (mandatory)
- Must apply to online job posting and provide resume & cover letter
- Application deadline is Thursday, February 29, 2024
Ferring + you
At Ferring, we offer competitive total compensation along with an exceptional range of flexible benefits, personal support and tailored learning and development opportunities all designed to help you realize your full potential both in life and at work. From working hours that respect your lifestyle, a culture that is welcoming and equitable, and the chance to work with the industry’s most impressive people, these are just some of the ways we live our "People First" philosophy.
Our Compensation and Benefits
At Ferring, base pay is one part of our competitive total compensation and benefits package. The hourly rate for undergraduate interns is $20 per hour and the hourly rate for graduate students is $25 per hour.
This internship role is for the specific date range of May 28, 2024 to August 2, 2024. You will be eligible for any company-paid holidays that occur during that range.
During the internship, you will accrue sick time. However, use of this accrued sick time must occur after you have worked for Ferring for 120 consecutive days in 2024.
As a summer intern, you are ineligible for other Ferring benefits, comprehensive healthcare (medical, dental, and vision); a 401k plan and company match; short and long-term disability coverage; basic life insurance; wellness benefits; reimbursement for certain tuition expenses; and paid vacation time. You are also ineligible for pay of Company holidays that occur before or after the internship, should your internship be extended to part-time status.
Ferring is an equal opportunity employer. All aspects of employment will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of gender, race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local laws.
Join our team and your voice will be heard, and your contributions will be valued. If you love to come up with new ways to make a positive difference and see them through, you will fit right in.
We are proud to be an Affirmative Action/Equal Opportunity Employer (including Disability/Protected Veterans). We maintain a drug-free workplace.