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Document Controller Lead

IBI Group

IBI Group

Accounting & Finance
Vancouver, BC, Canada
Posted on Wednesday, June 12, 2024

Company Description

About Arcadis:

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Job Description

At Arcadis, our Document Controllers are an integral part of our project delivery teams, utilising their expertise to help the company deliver client success. You will have the opportunity to work on unique and leading-edge projects with a local focus to make a global difference.

You would be based out of Vancouver, BC.

Role Accountabilities:

  • Follow processes and principles of company's document procedures (pertaining to Civil Engineering projects)

  • Keep records, create document logs of project details, meeting minutes, technical specifications, drawings etc - archive, control, and retrieve records as and when needed

  • Scan, image, index, and organise documents

  • Classify, sort, and categorise documents as per project document control system

  • Control issuance of documents and seek proper approval for the same

  • Review completeness and accuracy of documents - performing quality checks by following document control processes

  • Perform responsibilities of file migration and assist in auditing

  • Provide status reports on documentation regarding progress on workflow

  • Maintain Request for Information (RFIs) logs and distributing RFI responses as appropriate


  • Bachelor’s Degree and / or Diploma in Information Management

  • Proven experience as a Document Controller in the Civil Engineering sector, ideally Transportation

  • Involvement with large and complex projects from concept to delivery – P3 experience would be desirable

  • Ability to prioritize daily tasks, manage time well, multitask and troubleshoot while handling multiple deadlines

  • Detail-oriented, dependable and trustworthy when in contact with complex and sensitive documents

  • Self-directed - the ability to work independently and used to working in a fast-paced and deadline driven environment

  • Stay focused and carry out their tasks in a timely and accurate manner

  • Ability to interact and coordinate with internal and external business partners

  • Strong communication and presentation skills – both verbal and written

  • Preferable to have experience working on construction sites

  • Experienced with EDMS (SharePoint, Aconex, ProCore)

Additional Information

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Additional information

As part of Arcadis' selection process, candidates may be requested to consent to background checks relevant to the role under consideration for, prior to receiving a job offer (as applicable under law). These could include work references, education and credential confirmation, employment verification and driver’s license record.

We thank all applicants for their interest. However, only those selected for an interview will be contacted. Arcadis is proud to be an Equal Opportunity Employer, including disability.

Join Arcadis. Create a legacy.

The salary range for this position is $70,738 - $106,106. The base salary represents Arcadis’ hiring range for this position. Actual salaries will vary and will be based on various factors, such as location, skills, experience, and qualification for the role.