OBIO Job Board and Talent Network™️

Connect with highly skilled talent in the health science industry.

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Startup Exec Admin/Operations
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Detail-oriented, self-starter operations admin for fast paced and exciting health innovation startup.

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As the Exec Admin/Operations, you will review and manage office contracts, manage HR, payroll and expenses, organize meetings and conference calls, including board meetings, and manage projects and activities for the CEO and senior staff. We will rely on you to have your finger on the pulse of activities, projects, and issues, including potential opportunities for funding, promotions and marketing. You will take projects from start to finish and facilitate our communications processes. In this role, your success is all about managing priorities, creating and maintaining relationships, and advancing the goals of the company. In this highly visible role, your excellent communication and collaboration is paramount. You will analyze situations and exercise sound judgment in determining appropriate courses of action.

Responsibilities as the Executive Administrator/Operations: In this role you will have a wide range of responsibilities.

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You Will:
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  • Manage HR and office issues, including accelerator and other co-working relationships.   
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  • Manage and support outsourced accounting, financial services, banking and payroll with oversight by the CFO.
  • \n
  • Support marketing and outreach efforts, including efforts with clinics, clinicians, patient advocacy groups and the press.
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  • \n
  • Manage and support outbound communications, publications and press releases.   
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  • \n
  • Organize and coordinate meetings, events and communications.
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  • \n
  • Provide support to our CEO and senior staff.
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  • \n
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Qualifications:
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  • Bachelor’s degree, preferably in business administration or communications 
  • \n
  • Demonstrated ability to interact effectively and appropriately with high-level professionals, boards, committees, clinicians, and executive staff.
  • \n
  • Strong MS Office Suite (Excel, Word, PPT) skills. Assist with development of company presentations and materials.
  • \n
  • Database management experience.
  • \n
  • Manage office equipment and provisioning of early partners and customers
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Attributes:
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  • Great communicator. You have excellent oral and written communication. You effectively communicate and coordinate effectively at every level. 
  • \n
  • Exceptional project manager. You are exceptionally skilled at juggling multiple tasks, allocating and optimizing resources, and managing timelines. You manage a task from start to finish, and keep everyone appropriately informed. 
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  • \n
  • Problem solver. You like to solve a variety of problems – no task is too big or too small. You think ahead, consider all the variables, and anticipate challenges. 
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  • \n
  • Detail oriented. You are meticulously attentive to details, get it right the first time, and accurately keep track of all the moving parts.
    \n
  • \n
  • Autonomous. Although we stay in close communication with each other, we don’t micromanage. We trust you to do your job well without much supervision, but to know when to seek guidance from senior staff. You are comfortable taking initiative. 
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  • \n
  • Service-driven. You are self-confident and assertive, approachable, and responsive. You understand the mission, needs, and direction of the organization.
    \n
  • \n
  • Organizational agility. You have a collaborative work style and are able work across departments to get the results and support you need. 
    \n
  • \n
  • Ability to excel in a dynamic fast-paced environment with changing requirements.
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  • \n
  • Self-organizer. Prioritize task list, confirm with team, and provide clear visibility to company leadership
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  • \n
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About Oncoustics:
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  • decentralizing healthcare
  • \n
  • early detection, intervention and prevention of disease
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  • \n
  • lowing costs and increasing access to care
    \n
  • \n
  • personalizing medicine by enabling low cost surveillance
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  • \n
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Together, we’re on a journey to revolutionize healthcare and make a significant difference in the world.  

Our culture and work environment:
Oncoustics offers a flexible work environment and attractive benefits in a fast moving and exciting startup culture.  Our teams are international and multicultural.  We have people in Toronto, Calgary, SF Bay Area, Egypt, Europe and Asia.    We are dedicated to diversity and advancing the career growth of all our team.  Come and join in creating the future of healthcare!

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© Copyright Oncoustics. All Rights Reserved
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\n\n","datePosted":"2023-07-21T15:14:46.253Z","validThrough":"2024-10-17","employmentType":[],"hiringOrganization":{"@type":"Organization","name":"Oncoustics AI","description":"Oncoustics is creating and deploying advanced AI solutions for low cost, non-invasive surveillance, diagnostics, and treatment monitoring of diseases with high unmet clinical need. Unlike other players in the space, Oncoustics does not do image recognition. Instead, Oncoustics applies AI to raw ultrasound signals from readily available handheld ultrasound devices to rapidly differentiate healthy versus diseased tissues. There's a wealth of information in these raw signals and this approach reveals novel biomarkers that can be aligned with existing standards and categorization systems. Initially targeting liver disease, a $30B global diagnostic market, Oncoustics has filed a Breakthrough Device Designation Request with the FDA for the OnX that detects liver fibrosis and the 510K is underway. Several follow-on liver products are in development. Oncoustics also has clinical data on other organ indications including prostate, kidney, breast and thyroid diseases and cancers.","numberOfEmployees":29,"address":[{"address":{"@type":"PostalAddress","addressLocality":"Toronto, ON, Canada"}},{"address":{"@type":"PostalAddress","addressLocality":"North York, Toronto, ON, Canada"}}],"sameAs":"https://oncoustics.com","url":"https://oncoustics.com","logo":"https://cdn.getro.com/companies/3d60cba1-74be-5da2-8fa4-6b131b3d2dc3","memberOf":{"@type":"Organization","name":"Ontario Bioscience Innovation Organization ","description":"The Ontario Bioscience Innovation Organization (OBIO) is a not-for-profit, membership-based organization engaged in the development of an integrated health innovation economy for Ontario and one that will become a global leader in providing health technology products and services to the international marketplace. OBIO advances this goal through advocacy, promotion and strategic leadership and via collaborative partnerships with industry, academia, patients and government.","logo":"https://cdn.getro.com/companies/4f1ef56f-2296-5b71-b6ad-b92d18a5ea23-1718996545","url":"careers.obio.ca"},"keywords":"Biotechnology, Data and Analytics, DeepTech, Health, Software"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Toronto, ON, Canada"}}}

Startup Exec Admin/Operations

Oncoustics AI

Oncoustics AI

Operations
Toronto, ON, Canada
Posted on Friday, July 21, 2023
Startup Exec Admin/Operations

Detail-oriented, self-starter operations admin for fast paced and exciting health innovation startup.

As the Exec Admin/Operations, you will review and manage office contracts, manage HR, payroll and expenses, organize meetings and conference calls, including board meetings, and manage projects and activities for the CEO and senior staff. We will rely on you to have your finger on the pulse of activities, projects, and issues, including potential opportunities for funding, promotions and marketing. You will take projects from start to finish and facilitate our communications processes. In this role, your success is all about managing priorities, creating and maintaining relationships, and advancing the goals of the company. In this highly visible role, your excellent communication and collaboration is paramount. You will analyze situations and exercise sound judgment in determining appropriate courses of action.

Responsibilities as the Executive Administrator/Operations: In this role you will have a wide range of responsibilities.

You Will:
  • Manage HR and office issues, including accelerator and other co-working relationships.   
  • Manage and support outsourced accounting, financial services, banking and payroll with oversight by the CFO.
  • Support marketing and outreach efforts, including efforts with clinics, clinicians, patient advocacy groups and the press.
  • Manage and support outbound communications, publications and press releases.   
  • Organize and coordinate meetings, events and communications.
  • Provide support to our CEO and senior staff.
Qualifications:
  • Bachelor’s degree, preferably in business administration or communications 
  • Demonstrated ability to interact effectively and appropriately with high-level professionals, boards, committees, clinicians, and executive staff.
  • Strong MS Office Suite (Excel, Word, PPT) skills. Assist with development of company presentations and materials.
  • Database management experience.
  • Manage office equipment and provisioning of early partners and customers
Attributes:
  • Great communicator. You have excellent oral and written communication. You effectively communicate and coordinate effectively at every level. 
  • Exceptional project manager. You are exceptionally skilled at juggling multiple tasks, allocating and optimizing resources, and managing timelines. You manage a task from start to finish, and keep everyone appropriately informed. 
  • Problem solver. You like to solve a variety of problems – no task is too big or too small. You think ahead, consider all the variables, and anticipate challenges. 
  • Detail oriented. You are meticulously attentive to details, get it right the first time, and accurately keep track of all the moving parts.
  • Autonomous. Although we stay in close communication with each other, we don’t micromanage. We trust you to do your job well without much supervision, but to know when to seek guidance from senior staff. You are comfortable taking initiative. 
  • Service-driven. You are self-confident and assertive, approachable, and responsive. You understand the mission, needs, and direction of the organization.
  • Organizational agility. You have a collaborative work style and are able work across departments to get the results and support you need. 
  • Ability to excel in a dynamic fast-paced environment with changing requirements.
  • Self-organizer. Prioritize task list, confirm with team, and provide clear visibility to company leadership
About Oncoustics:
  • decentralizing healthcare
  • early detection, intervention and prevention of disease
  • lowing costs and increasing access to care
  • personalizing medicine by enabling low cost surveillance

Together, we’re on a journey to revolutionize healthcare and make a significant difference in the world.  

Our culture and work environment:
Oncoustics offers a flexible work environment and attractive benefits in a fast moving and exciting startup culture.  Our teams are international and multicultural.  We have people in Toronto, Calgary, SF Bay Area, Egypt, Europe and Asia.    We are dedicated to diversity and advancing the career growth of all our team.  Come and join in creating the future of healthcare!

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Are you eligible to work in Canada?
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.