Associate Director, Graduate Awards, Operations and Postdoctoral Affairs
University of Toronto
Associate Director, Graduate Awards, Operations and Postdoctoral Affairs
Date Posted: 07/16/2024
Req ID: 38722
Faculty/Division: School of Graduate Studies
Department: School of Graduate Studies
Campus: St. George (Downtown Toronto)
Description:
As the Associate Director, Graduate Awards, Operations and Postdoctoral Affairs at the University of Toronto's School of Graduate Studies (SGS), you will be a strategic leader who positively impacts the experience of over 20,000 graduate students, faculty, staff and approximately 1,000 postdoctoral scholars across the University’s three campuses. Reporting to the Director, Graduate Awards and Financial Aid, you will be a key member of SGS' leadership team, responsible for advising and implementing on new and innovative programming and business processes and that underpin implementation of SGS policies, processes and guidelines.
As the Associate Director you will collaborate closely with the Director and others to optimize workflows, devise strategies, and implement solutions that drive growth, innovation, and exceptional service quality. You will champion a culture of innovation, constantly seeking new ways to improve processes and enhance the graduate and postdoctoral experience. You will be at the forefront of managing the day-to-day operations of multiple offices—Postdoctoral, Graduate Awards, and Financial Aid—essential for the administrative and fiscal responsibility of the graduate and postdoctoral awards, funding, and financial supports, aligning closely with the overarching institutional vision. Your extensive registrarial experience will be critical in managing these functions, ensuring the seamless administration of graduate awards, and maintaining the highest standards of accuracy and compliance in student records and financial data management.
In this role, you will play a key role in data management, analysis and reporting, overseeing the maintenance and integrity of award records and related financial data making effective use of the University’s primary systems for student data, finance and payroll, for the purposes of leadership and institutional decision-making.
Critical to your success in this role will be your ability to lead and inspire teams, ensuring efficient use of technology, administration, and project management to foster a culture of excellence, innovation and positive stakeholder experience. Experience in driving organization change and implementing best practices will be highly valued. You will lead complex projects such as process enhancements, policy changes, and the implementation of new and best practices, utilizing advanced financial and analytical reporting skills to drive informed decision-making.
You will be instrumental in policy interpretation and development, necessitating a deep understanding of university policies, collective agreements, and external regulations affecting the graduate and postdoctoral communities. Your role will involve active engagement with stakeholders—faculty, staff, government, and other external partners—providing expert advice, fostering collaboration through partnerships and service agreements, and ensuring alignment with institutional policies and procedures.
Additionally, as the Associate Director, Graduate Awards, Operations and Postdoctoral Affairs you will provide people leadership, fostering a collaborative working environment for the team of staff delivering front-line support services. You will lead by example to build capacity, support staff, students, and postdocs, and provide leadership in Indigenous, equity, diversity, inclusion, and anti-racism efforts that lead to a greater sense of belonging for all community members.
Education and Qualifications:
A Bachelor’s Degree or an equivalent acceptable combination of education and experience is required. A graduate degree in business administration, a PMP designation, strong experience in graduate education administration, registrarial experience and strong knowledge of the University of Toronto policies, governance structure, and organization are assets.
This role requires a candidate with at least 5 years of progressively responsible experience a post-secondary educational institution preferably in graduate education administration with a thorough understanding of the business processes and functions related to graduate and postdoctoral financial administration and affairs. Demonstrated project management experience, including conducting research, developing strategies, and implementing initiatives and establishing best practices.
They should have a well-developed financial acumen, including financial analysis and reporting. Experience interpreting, applying, and administering varied financial, human resources, and academic policies, procedures, and collective agreements. Demonstrated ability to lead through change, to manage staff in a unionized environment, experience in project management and customer relationship management within a complex environment are required.
About Us:
The School of Graduate Studies (SGS) promotes University-wide inclusive excellence in graduate education, research and professional training to ensure high standards across the various academic divisions, as well as supporting postdoctoral fellows. SGS defines and administers University-wide regulations for graduate education. We share responsibility for graduate education with graduate units and divisions and operates through a system of collegial governance, consultation, and decanal leadership.
SGS also provides expertise and advice; reviews the design and delivery of programs; develops performance standards; supports access, equitable inclusion, fairness, and ethical conduct in graduate education; organizes services and financial assistance to graduate students; encourages a close and positive relationship between research and graduate instruction and represents the cause of graduate education at the University of Toronto and in the broader academic and general community.
More information about the School of Graduate Studies is available at: https://www.sgs.utoronto.ca/
Closing Date: 08/12/2024, 11:59PM ET
Employee Group: Salaried
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone: PM 4 -- Hiring Zone: $102,763 - $119,892 -- Broadband Salary Range: $102,763 - $171,273
Job Category: Administrative / Managerial
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Diversity Statement
The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.
As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.
Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.
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