Date Posted: 07/18/2024
Req ID: 38771
Faculty/Division: Faculty of Architecture,Landscape&Design
Department: Daniels Faculty of Arch., Land & Design
Campus: St. George (Downtown Toronto)

Description:

About us:

The Daniels Faculty of Architecture, Landscape, and Design at the University of Toronto offers graduate programs in architecture, landscape architecture, urban design, forestry, and visual studies — as well as unique undergraduate programs that use architectural studies and visual studies as a lens through which students may pursue a broad, liberal arts-based education. Its mission is to educate students, prepare professionals, and cultivate scholars who will play a leading role in creating more culturally engaged, ecologically sustainable, socially just, and artfully conceived environments.

The greater Toronto region serves as a dynamic laboratory for both its students and faculty, while the University of Toronto, which year after year ranks among the top universities in the world, provides a wealth of knowledge and expertise that they can draw from. Like Toronto, Daniels students and faculty are incredibly cosmopolitan in sensibility, hailing from every part of the world, with their work crossing all sorts of geographic and cultural boundaries. The city’s multicultural networks and international connections make the Daniels Faculty a powerful place to start a career.

Your opportunity:

This position provides an opportunity to join the Office of the Registrar and Student Services (ORSS) at the Daniels Faculty. Reporting to the Registrar & Director, Student Services, the Assistant Registrar, Research-based Programs is responsible for advising on admissions criteria, financial aid and academic matters for research based programs. The incumbent is expected to be innovative and pro-active in supporting the strategic direction of the Faculty through the provision of seamless and responsive services.

The incumbent is responsible for advising potential applicants, students, parents, and/or guidance counselors on admissions criteria and providing detailed information on program and/or course eligibility requirements, procedures, policies and deadlines for research based programs. The incumbent also advises students on financial aid and academic matters. The incumbent is responsible for tracking and monitoring the distribution of awards and the exam process.

Your responsibilities will include:

• Advising potential applicants, students, parents, and/or guidance counselors on admissions criteria and processes by probing and providing a range of options and possible consequences
• Advising students on financial aid matters, bursaries, budgeting and personal financial management by probing and providing a range of options and possible outcomes
• Advising students on academic and/or financial matters by providing options and consequences incorporating personal circumstances impacting academic success and an understanding of an individual's background
• Conceptualizing, organizing and executing event activities
• Providing detailed information on program and/or course eligibility requirements, procedures, policies and deadlines
• Analyzing and making recommendations on award funding allocation
• Disseminating information regarding the disbursement of awards
• Creating and updating student records

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent education and experience.
• Minimum four years of recent experience in a Registrarial environment advising on admissions, financial aid matters and academic matters preferably in an post secondary academic environment
• Experience advising graduate and/or undergraduate students
• Experience with conceptualizing, organizing and executing event activities
• Experience with interpreting and applying academic policies and regulations.
• Experience administering student exams, awards and bursary processes.
• Relevant experience with design and field based programs.
• Experience with developing and delivering presentations and workshops.
• Demonstrated experience with Microsoft Office Suite with advanced knowledge of Excel.
• Demonstrated proficiency in using Student Information Systems (eg: ACORN/ROSI) and/or Course Management System (eg: Quercus, CIS).
• Familiarity with admission databases (e.g., Online Admissions Application, Nolij, Slate, JOIN) and Enrolment Services File Share.
• Excellent analytical skills with the ability to understand and apply a large amount of information and set of regulations and guidelines with minimal supervision.
• Demonstrated commitment to providing outstanding customer service and advising students.
• Excellent communication skills (verbal and written). Strong interpersonal skills, diplomacy and sound judgment.
• Excellent organizational skills. Ability to work effectively under pressure and manage multiple tasks within a rapidly changing environment while maintaining a high level of accuracy.
• Ability to deal knowledgably, courteously, patiently, and professionally with a wide range of individuals/ students from diverse background.
• Focused and goal oriented; ability to be flexible in working independently as well as collaboratively.
• Demonstrated ability to maintain confidentiality, tact, and discretion; familiarity with FIPPA (Freedom of Information and Protection of Privacy Act).
• Ability to work some evenings and weekends during the peak periods.

Assets (Nonessential):

• Relevant experience interpreting and applying academic policies and procedures within the University of Toronto.

To be successful in this role you will be:

• Approachable
• Communicator
• Diplomatic
• Meticulous
• Problem solver
• Team player

Closing Date: 07/26/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 -- $78,308 with an annual step progression to a maximum of $100,144. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Registrarial Services
Notes: Term position - 1 year from date of hire.

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.