Date Posted: 09/04/2024
Req ID: 39564
Faculty/Division: Faculty of Arts & Science
Department: Dept of Psychology
Campus: St. George (Downtown Toronto)
Position Number: 00003592

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Established in 1927, the Department of Psychology has for more than a century, been a top choice for those pursuing a career in psychological research. The combined expertise of our faculty spans all major areas of psychology and reflects a wide range of approaches to the study of mind, brain and behaviour. Our department comprises a diverse and internationally recognized faculty, first-rate laboratory facilities and a tradition of cutting-edge, collaborative research in an inspiring intellectual atmosphere.

Your opportunity:

This is a six (6)-month term position from November to April 2024.

The Psychology graduate program is spread across three campuses and several other adjunct locations (hospitals and research institutes). The administration of the program requires a significant amount of planning, organization and coordination in order to implement the program over all these sites.

The Graduate Administrator administers the tri-campus graduate program, acting as the first point of contact for program-related enquiries. The Graduate Administrator interprets and implements policies and procedures; advises faculty on graduate matters; and provides academic counselling to current and potential graduate students on graduate program associated matters. The Graduate Administrator is also responsible for logistical details for the execution of admissions processes including reviewing and assessing admissions applications.

Your responsibilities will include:

• Determining logistical details required for the execution of admissions processes
• Reviewing and assessing admissions applications
• Determining which applications to refer to committee for selection
• Delivering student recruitment presentations
• Advising students on academic and/or financial matters by providing options and consequences incorporating personal circumstances impacting academic success and an understanding of an individual's background
• Providing detailed information on program and/or course eligibility requirements, procedures, policies and deadlines
• Verifying that students have access to courses in student information systems
• Reviewing and approving changes to program requirements for exceptional cases

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum four (4) years' relevant experience advising students on academic matters for degree program support.
• Experience in administering admissions processes, fee deferrals, course enrolment, and timetabling.
• Experience in advising students and faculty members on academic guidelines and procedures.
• Experience working with databases and producing reports.
• Advanced skills with MS Office (Excel, Word, Access).
• Experience with skills with ROSI and ACORN, Slate or equivalent.
• Reliability and good problem-solving skills.
• Excellent written and verbal communications skills.
• Excellent interpersonal skills and strong customer service orientation to professionally and tactfully engage with students, staff, and faculty.
• Good judgment to make decisions involving the application of policy and to respond to student and faculty matters.
• Demonstrated ability handling sensitive and confidential information.
• Proven understanding and application of equity, diversity, inclusion, and access as applicable to post-secondary students; ability to identify barriers to student success and help students overcome them.
• Superior time management skills to meet competing deadlines, excellent prioritization skills to work efficiently in an environment with frequent interruptions; detail-oriented with demonstrated accuracy in performing work.

Assets (Nonessential):

• Extensive knowledge of the University with emphasis on the Faculty of Arts and Science graduate academic guidelines and procedures or other related procedures.
• Experience coordinating scholarships and fellowships to the School of Graduate Studies, developing and maintaining records and files.
• Experience organizing events.
• Experience providing administrative support to committees.
• Experience working with graduate policies and procedures.

To be successful in this role you will be:

• Accountable
• Approachable
• Multi-tasker
• Organized
• Proactive
• Responsible
• Team player

Closing Date: 09/23/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 -- $79,874. with an annual step progression to a maximum of $102,147. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

A copy of the detailed job description is available upon request from the Faculty of Arts & Science Administrative HR Office by emailing: adminhr.artsci@utoronto.ca.