Date Posted: 10/03/2024
Req ID: 39934
Faculty/Division: UofT Mississauga
Department: UTM: Biology
Campus: University of Toronto Mississauga (UTM)
Position Number: 00035002

Description:

About us:

U of T Mississauga—the second largest campus of Canada’s top-ranked university and the only research university in Ontario’s booming Peel Region—is one of the world’s great catalysts of human potential.

Our employee community hums with the energy of 3,400 faculty, librarians and staff, who power our campus with curiosity, connection and care. We work together to spark life-changing research and innovation, make an indelible mark on the world by building equitable cities and societies, enable healthy lives, create a sustainable future and ignite entrepreneurship. Above all, we prioritize student success, and seek to give our 16,500 students the lift of a lifetime through learning and discovery. We love to open opportunities available nowhere else for our community to achieve their ambitions and make their unique contributions to Canada and the world.

This work all comes together on a spectacularly green campus, alongside the Missinihe-ziibi (Trusting Creek or Credit River), where we seek to honour truth, reciprocity and reconciliation on the traditional land of the Huron-Wendat, Seneca and the Mississaugas of the Credit First Nation. We’re thrilled to welcome those who want to learn more about us and to be part of what we do.

Your opportunity:

Under the general supervision of the Manager, Finance & Operations and day-to-day direction of the Chair, the Assistant to the Chair is responsible for providing a full range of confidential secretarial and administrative support to ensure the efficient operations of the Chair's office including but not limited to academic processes for searches, reviews, tenures, promotions, PTR, and research and study leaves, and managing all aspects of an intensive appointment schedule.

Staff members in the Department of Biology are an integral part of the student experience at UTM, supporting technical needs and offering helpful and friendly advice on academic matters. Our leadership team provides an open and professional environment that fosters a culture built on respect, goal orientation, self-motivation, accountability and teamwork.

Your responsibilities will include:

• Applying established standards when administering academic search activities
• Implementing plans and process improvements for tenure and review activities
• Collecting feedback from search committee members
• Experience Coordinating meeting schedules, agendas, materials, and preparing itineraries and scheduling travel plans
• Collecting requirements needed to carry-out the tenure and review processes from senior leadership
• Experience drafting, editing and preparing a variety of internal and external written communications
• Keeping well-informed on leadership commitments and priorities

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience
• Minimum three years of related administrative experience, preferably in university setting
• Experience providing administrative support including coordinating meeting schedules, preparing itineraries and scheduling travel plans.
• Experience drafting, editing and preparing a variety of internal and external written communications
• Experience with SuccessFactors or comparable hiring platform.
• Experience using SharePoint, including file management and creating permission groups
• Highly service-oriented with a genuine commitment to fulfill the department's mission and to offer quality service while fostering positive working relationships with all areas of the University
• Precise keyboard/keypad use where possibility for correction is minimal
• Proficient with Microsoft Office (Excel, Word, Power Point)
• Ability to multi-task and manage deadlines

To be successful in this role you will be:

• Accountable
• Adaptable
• Efficient
• Multi-tasker
• Organized
• Resourceful
• Team player

Closing Date: 10/15/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $70,844. with an annual step progression to a maximum of $90,595. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.