Date Posted: 10/11/2024
Req ID: 40134
Faculty/Division: VP - Research
Department: VPRI Portfolio Operations
Campus: St. George (Downtown Toronto)
Position Number: 00057333

Description:

About us:

The Vice-President, Research & Innovation (VPRI) portfolio supports the University of Toronto as a top public research university in the world. Our mission is to create the most supportive environment possible so that our researchers, innovators and learners can do what they do best — advance understanding and apply new knowledge. Our work supports, fosters and promotes the research and innovation culture and activities of our faculty, staff and students, along with our partner hospitals, funding sponsors, and partners in the public and private sector. VPRI provides a full range of services including guidance to faculty, staff and students on funding opportunities, research agreement negotiation, oversight and accountability services including research accounting, environmental health and safety, innovation and entrepreneurship, partnerships, policies and procedures, and institutional awards and honours.

Your opportunity:

Reporting to the Manager, Budget and Operations, as the Financial Administrator, you will play an integral role in overseeing the day-to-day financial administration of various fund sources, reconciling financial statements, investigating discrepancies and processing payroll. The incumbent will be also responsible for month-end reporting, attendance tracking and onboarding activities in HRIS. Your extensive financial background combined with your solid organizational, analytical, detail oriented and critical thinking skills will be key to your success in this role.

Your responsibilities will include:

• Planning and administering expenditures for operating budgets
• Applying the University Guide to Financial Management and other applicable policies, agency and regulatory requirements
• Collecting supporting documentation required for financial administration, payroll and HRIS processing
• Processing payroll and expense reimbursements
• Generating standard financial reports
• Identifying and analyzing data discrepancies and taking necessary actions to correct errors
• Tracking and monitoring service contracts for payment and renewal
• Preparing draft employment letters using templates

Essential Qualifications:

• Advanced College Diploma (3 years) in accounting or business administration, or an acceptable combination of equivalent experience.
• Minimum three (3)years of relevant experience in financial administration including financial reporting, data collection and data management.
• Experience providing financial and payroll processing support, including processing expense reimbursements, accounts payable, creating and updating personnel records, entering and tracking timesheets, and troubleshooting discrepancies.
• Demonstrated experience processing personnel records and payroll functions.
• Demonstrated understanding of financial management procedures, accounting principles and procedures, and research funding agency policies with an ability to accurately interpret and apply guidelines, procedures and regulations in a variety of situations.
• Strong skills with MS Office (Word, Excel, PowerPoint, Access).
• Advanced knowledge of financial and human resource software systems such as SAP (e.g. HRIS, FIS) or comparable applications combined with a thorough knowledge of general office systems and procedures.
• Excellent multitasking with the ability to work in a high volume environment.
• Excellent communication and interpersonal skills.
• Demonstrated problem-solving and strong organizational skills.
• Strong numerical accounting, financial and analytical skills.
• Ability to work accurately under pressure, multi-task, and prioritize and re-prioritize under frequently shifting circumstances.
• Professionalism and tact in dealing with a variety of contacts, both internal and external.

To be successful in this role you will be:

• Meticulous
• Multi-tasker
• Organized
• Problem solver
• Resourceful
• Team player

Closing Date: 10/22/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $70,844. with an annual step progression to a maximum of $90,595. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Fiona Chan

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.