Events Specialist (Term)
University of Toronto
Events Specialist (Term)
Date Posted: 10/15/2024
Req ID: 40184
Faculty/Division: Faculty of Applied Science & Engineering
Department: APSC Administrative Units
Campus: St. George (Downtown Toronto)
Position Number: 00043040
Description:
About us:
The Faculty of Applied Science & Engineering is a world-renowned community of researchers and students dedicated to solving some of the world's most pressing challenges through collaborative and multidisciplinary research and experiential education. Through rigorous technical training, and unparalleled extracurricular and professional experience opportunities, we prepare the next generation of engineering leaders and change-makers to unlock the future's potential.
The Office of Advancement works to sustain and enhance the faculty’s academic mission, leadership and worldwide impact by engaging alumni and private-sector stakeholders. As part of Defy Gravity: The Campaign for the University of Toronto, we seek to harness the talent, generosity, and compassion of our global community to strengthen the University’s commitment to inclusive excellence and accelerate work on the most complex issues facing our world today.
Your opportunity:
Reporting to the Director of Operations, the Events Specialist will support the Office of Advancement by executing all aspects of donor and alumni events and meetings from initial planning, contracts, floor plans, set ups, venue bookings, and coordinating with external vendors. The Events Specialist plans event details for a variety of key internal and external events and is responsible for preparing service contracts and handling post-event follow-up.
Your responsibilities will include:
- Coordinating the schedule for program and event calendars
- Analyzing client needs and making recommendations on event logistics and options for both in person and on-line events
- Conceptualizing, organizing and executing event activities
- Implementing plans and process improvements for events and related activities
- Conducting post-event evaluation, analysis and recommendations for changes
- Developing marketing/communications strategies that support fundraising campaigns and programs
- Liaising with communications staff to coordinate marketing activities for events
- Resolving minor complaints within the scope of the role and referring larger issues when appropriate
Essential Qualifications:
- Bachelor's Degree or an equivalent combination of education and experience.
- Minimum five years experience in event planning and execution.
- Experience using events management software.
- Experience managing multiple projects and events at once.
- Exceptional project management skills with the ability to manage budgets and negotiate contracts.
- Strong relationship-building abilities with a variety of stakeholders, including partners and volunteers.
- Proficiency with virtual and hybrid event technologies.
- A creative, resourceful approach with a knack for problem-solving on the fly.
- Strong proficiency with Microsoft Office suite (PowerPoint, Excel, Word and Project).
Assets (Nonessential):
- Formal project management background or education.
- Experience using donor databases such as Raiser's Edge.
To be successful in this role you will be:
- Communicator
- Cooperative
- Meticulous
- Problem solver
- Thoughtful
Notes:
- This role is currently eligible for a hybrid arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto's Alternative Work Arrangements Guideline.
- This is a term position ending in January 2026.
- A copy of the detailed job description is available upon request. Please email hr.engineering@utoronto.ca.
Closing Date: 10/23/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 -- $79,874. with an annual step progression to a maximum of $102,147. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Hospitality
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Diversity Statement
The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.
As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.
Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.
Job Segment: Project Manager, Marketing Communications, Communications, Event Planning, Engineer, Technology, Hospitality, Marketing, Engineering