Program Assistant
University of Toronto
Program Assistant
Date Posted: 10/30/2024
Req ID: 40452
Faculty/Division: School of Management
Department: Joseph L. Rotman School of Management
Campus: St. George (Downtown Toronto)
Description:
About us:
The Rotman School of Management is part of the University of Toronto, a global centre of research and academic excellence at the heart of Canada’s commercial and financial capital. Rotman is a catalyst for transformative learning, insights and public engagement, bringing together diverse views and initiatives around a defining purpose: to create value for business and society. We make a fundamental promise – Here’s where it changes – to our students, our partners and the broader community. Everyone at Rotman, faculty and staff, plays a role in bringing that promise to life.
Your opportunity:
At Rotman Executive Programs, Canada’s leading executive education provider for open-enrolment programs, we enable leaders to develop the capacity to transform themselves, their organizations and their communities by offering specialized business education programs for individual and organizations which address today’s business challenges and opportunities.
Your responsibilities will include:
- Acting as the first point of contact for general enquiries
- Resolving minor complaints within the scope of the role and referring larger issues when appropriate
- Booking rooms and arranging appropriate accommodations
- Booking audio-visual and/or computer equipment
- Arranging catering
- Verifying the accuracy and completeness of signage
- Liaising with contacts to ensure consistent administration procedures are followed
- Collating and organizing data for various reports
Essential Qualifications:
- College Certificate or equivalentor acceptable combination of equivalent experience.
- Minimum two years experience in an administrative position, preferably in an educational environment
- Intermediate knowledge of Microsoft Office Word, Excel including pivot tables, Powerpoint, Adobe Reader and Writer
- Excellent interpresonal and organizational skills
- Ability to interact with people in a tactful, professional and diplomatic way
- Good planning skills and problem-solving skills are essential to succeed in this position
- Excellent attention to detail, particularly in supporting the logistical and administrative needs for events and programming
- Excellent organizational skills; ability to manage conflicting priorities and deadlines
- Excellent oral and written communication skills
- Knowledge of virtual meeting and event platforms (e.g. MS Teams Meeting, Zoom)
To be successful in this role you will be:
- Approachable
- Communicator
- Multi-tasker
- Organized
- Perceptive
- Problem solver
- Team player
This is a term opportunity until January 9, 2026.
Closing Date: 11/07/2024,11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone: USW Pay Band 04 -- $49,424. with an annual step progression to a maximum of $63,207. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Diversity Statement
The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.
As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.
Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.
Job Segment: Audio Visual, Program Manager, Administrative Assistant, Equity, Creative, Management, Research, Administrative, Finance