Administrative and Graduate Program Assistant
University of Toronto
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Date Posted: 11/29/2024
Req ID: 40891
Faculty/Division: Temerty Faculty of Medicine
Department: Department of Pharmacology and Toxicology
Campus: St. George (Downtown Toronto)
Position Number: 00052458
Description:
About us:
Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.
Your opportunity:
The Department of Pharmacology & Toxicology is among the oldest in North America. We offer training in pharmacology and toxicology to both undergraduate and graduate students who may subsequently go on to do exciting research, regulatory and administrative careers in academic, industrial, and healthcare provision settings.
As Administrative and Graduate Program Assistant, you will play an instrumental role in supporting the day-to-day administrative and financial functions in the Department of Pharmacology & Toxicology. Your administrative and financial responsibilities will include processing various financial transactions, answering enquiries regarding admissions and financial awards, generating reports, newsletters and brochures. Your demonstrated commitment to quality customer service, solid organizational and interpersonal skills will be key to ensuring the effective operation of the department.
Your responsibilities will include:
- Providing academic administrative support by keeping well-informed and relaying information about faculty requirements, structure, policy and procedure and learning requirements
- Address admissions and awards enquiries, escalate complex enquiries as necessary, monitoring student degree progress
- Formatting and collecting data for reporting on funding accounts for grants and contracts
- Assisting with financial processing including: cost estimates, cost recovery, purchase orders, and accounts payable
- Editing content for brochures, newsletters, websites and/or handbooks
- Coordinating course schedules and providing course materials as needed
Essential Qualifications:
- Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
- Minimum three years of related administrative and financial experience, preferably in a University, teaching hospital, or comparable environment
- Experience providing student services and course support to an academic program; determining logistical details and documentation required for admissions processes, verifying course enrollment information and submitting grades
- Demonstrated experience with creating and updating records, generating reports, and maintaining databases and filing systems
- Experience with maintaining filing systems and information on digital platforms, verifying the accuracy of content
- Demonstrated experience with processing financial transactions: processing cost recoveries, expense reimbursements, invoices, purchase orders and accounts payable
- Experience with coordinating funding application processes, reconciling funding accounts for grants and contracts and collaborating on budget
- Strong written and verbal communication skills with experienceediting content brochures, newsletters, websites and/or handbooks
- Advanced working knowledge of a wide variety of software, including MS Office, MS Excel, MS Word, AMS, ACORN/ROSI, Quercus, SGS online application system
- Excellent time management, prioritization, and organizational skills, with the ability to be an effective team player
- Excellent interpersonal and communication skills (verbal and written) with a strong customer focus
- Strong initiative, proactive and highly resourceful
- Demonstrated ability to learn quickly and independently
- Ability to identify problems and recommend appropriate solutions
- Proven ability to work independently and effectively manage high volumes and varied duties with competing deadlines
- Attention to detail and accuracy is essential
- Sensitivity to diversity and excellent judgment on confidential issues
Assets (Nonessential):
- Knowledge of Slate, eMarks,Sharepoint, web management (Drupal) and Mailchimp
To be successful in this role you will be:
- Accountable
- Communicator
- Organized
- Problem solver
- Resourceful
- Team player
Closing Date: 12/11/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $66,715. with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Andrea Varicak
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Diversity Statement
The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.
As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.
Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.
Job Segment: Accounts Payable, Rehabilitation, Toxicology, Administrative Assistant, Secretary, Science, Finance, Healthcare, Administrative
This job is no longer accepting applications
See open jobs at University of Toronto.See open jobs similar to "Administrative and Graduate Program Assistant" Ontario Bioscience Innovation Organization .