University Awards Officer
University of Toronto
University Awards Officer
Date Posted: 01/30/2025
Req ID: 41496
Faculty/Division: Vice Provost Strategic Enrolment Mngmt
Department: University Registrar's Office
Campus: St. George (Downtown Toronto)
Position Number: 00057657
Description:
About us:
Strategic Enrolment Management at the University of Toronto manages the University’s administration of government financial aid and awards programs, including the Ontario Student Assistance Program (OSAP), as well as the awarding of funds for the University of Toronto Advanced Planning for Students (UTAPS) program, the National Scholarship Program, and other major financial aid programs and awards.
Your opportunity:
Under general supervision of the Associate Director, University Awards, the incumbent participates in the development, improvement, and implementation of administrative processes and procedures for the University’s major awards programs, including the National Scholarship. This includes determining eligibility, communicating with applicants, high schools and the public. It also includes supporting the work of the Selection Committees and working with senior divisional representatives to coordinate candidate selection. The incumbent will also be responsible for documenting and keeping current all administrative processes and procedures, working with IT staff to develop and maintain the online application process for the National Scholarship Program.
Your responsibilities will include:
- Implementing plans for awards programs and related objectives
- Providing advice to committees regarding financial awards allotments
- Tracking and monitoring distribution of awards
- Disseminating information regarding the disbursement of awards; Generating standard reports on awards
- Checking that applicants meet the requirements outlined in the awards criteria
- Analyzing complex statistical reports and/or financial information for management decision-making
- Analyzing processes and recommending changes for more efficient coordination of operations
- Responding to service requests in a timely fashion
Essential Qualifications:
- Bachelor's Degree or acceptable combination of equivalent experience
- Minimum four (4) years related experience
- Experience with the university and with education systems worldwide, admissions policies and requirements for all undergraduate programs, university awards policies
- Demonstrated experience providing academic and financial counselling to students in a post secondary environment
- Extensive customer service experience
- Demonstrated skills and experience using data management systems, business intelligence cubes, ROSI or similar student information systems
- Superior oral and written communication skills; Excellent interpersonal, organizational, customer service, problem solving, and analytical skills; Proven ability to process new ideas, procedures and systems quickly and accurately
- Proven ability to effectively use data to analyze, interpret and to make recommendation to senior staff about awards and admissions guidelines, procedures and systems; Proven ability to analyze, interpret and apply complex rules, guidelines and procedures
- Ability to exercise tact, judgment, discretion, accuracy, adaptability, and attention to detail
- Ability to prioritize workload to meet deadlines; Demonstrated ability to work well under pressure
- Ability to work both independently and within a team
- Advanced skills in Microsoft office including Word, Excel and PowerPoint
Assets (Nonessential):
- Familiarity with policies and regulations of government financial aid programs is preferred
- Familiarity with University of Toronto awards programs is preferred
To be successful in this role you will be:
- Adaptable
- Communicator
- Efficient
- Organized
- Problem solver
- Team player
Closing Date: 02/10/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 -- $79,874. with an annual step progression to a maximum of $102,147. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Fiona Chan
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Diversity Statement
The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.
As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.
Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.
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