UTemp is the University of Toronto's short-term staffing service. The UTemp team handles each project with a unique hands-on approach to ensure we find the best candidate for the job. We strive to create long-lasting and successful relationships by finding individuals with strong professional office skills and work ethic.

About us:

Operations and Real Estate Partnerships Division (OREP) is the largest shared service division at the University of Toronto, providing a wide range of services to the University and serving three campuses. OREP is responsible for several key portfolios within the University, including Information Technology Services, Facilities and Services, University Planning Design & Construction, and Spaces & Experiences. We strive to provide efficient and effective services that support the University’s mission of knowledge creation, educational program delivery and community service. OREP Financial Strategy and Services Department works closely with other departments, as well as internal and external stakeholders, to manage OREP’s financial resources, enhance operational efficiency, and improve financial management capacity. The Finance Department ensures compliance, provides strategic advice, enhances support for the decision-making process, manages risks, optimizes financial processes, adopts new technologies, improves existing systems, and promotes best practices.

Your opportunity:

Generate list of purchase orders relating to projects from FIS, complete close out form updating all PO’s status
Generate a list of all vendors that have been paid from the project account (with or without a Purchase order) confirm status of remaining funds owed with the Project Manager
Contact vendors confirming all invoicing is complete for the project
Generate vendor line item report for all vendor holdback for the project has been processed and released
Contact vendors to submit holdback invoices and process any outstanding holdback invoices.
Check with Permits Manager if there are any deposits outstanding or open Letters of Credit, if there are it must be returned/closed before financial closure
Update the project close out log and update PM and department of project closeout status.
Obtain necessary signatures and communicate with Capital Accounting and UPDC regarding any Close out issue

Qualifications & Competencies

College Diploma in accounting, finance or related field
At least 2-3 years of experience in AP handling high volumes of transactions.
Proficient in processing invoices, creating purchase orders, and taking corrective actions in SAP.
Experience and knowledge of AP processing for capital projects, particularly capital project closeout process.
Proficient in Microsoft Office, especially Excel
Strong analytical and problem-solving skills.
Good written and verbal communication skills for handling vendor and internal stakeholder queries.
Detail-oriented with strong organizational and multitasking abilities.
Ability in meeting deadlines while maintaining high-quality standards.

Start Date: Immediate

Contract Length: 3-months

Closing Date: 02/02/2025,11:59PM ET
Employee Group: USW
Appointment Type: Budget - Casual
Schedule: Monday to Friday; 8:45am - 5:00pm
Pay Scale Group & Hiring Zone: $35.81/hour
Job Category: Finance/Budget/Planning/Audit

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.

Job Segment: Accounts Payable, ERP, SAP, Finance, Technology

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