Date Posted: 02/04/2025
Req ID: 41548
Faculty/Division: UofT Mississauga
Department: UTM: Chem/Phys. Sciences
Campus: University of Toronto Mississauga (UTM)
Position Number: 00041147

About us:

U of T Mississauga—the second largest campus of Canada’s top-ranked university and the only research university in Ontario’s booming Peel Region—is one of the world’s great catalysts of human potential.

Our employee community hums with the energy of 3,400 faculty, librarians and staff, who power our campus with curiosity, connection and care. We work together to spark life-changing research and innovation, make an indelible mark on the world by building equitable cities and societies, enable healthy lives, create a sustainable future and ignite entrepreneurship. Above all, we prioritize student success and seek to give our 16,500 students the lift of a lifetime through learning and discovery. We love to open opportunities available nowhere else for our community to achieve their ambitions and make their unique contributions to Canada and the world.

This work all comes together on a spectacularly green campus, alongside the Missinihe-ziibi (Trusting Creek or Credit River), where we seek to honour truth, reciprocity and reconciliation on the traditional land of the Huron-Wendat, Seneca and the Mississaugas of the Credit First Nation. We’re thrilled to welcome those who want to learn more about us and to be part of what we do.

Your opportunity:

Chemical and Physical Sciences (CPS) at U of T Mississauga is an interdisciplinary science department merging four previously separate departments: Astronomy, Chemistry, Earth Sciences, and Physics. We offer programs in all four areas, including specializations in Chemistry, Biological Chemistry, Biomedical Physics, Astronomical Science, Earth Sciences, and Environmental Geoscience. Our students have access to new, state-of-the-art research and teaching laboratories and are involved in cutting-edge research projects in our research labs. Student enrolments in CPS courses and programs have grown tremendously, mirroring the doubling in size of the student body at the Mississauga campus over the last decade. Our department is home to 25 full-time faculty, including award-winning educators and researchers, who supervise a total of 80 graduate students and 10 postdocs in the CPS research labs.

Reporting to the Chair and the department Manager, the Assistant to the Chair/Department Coordinator will be responsible for daily activities and smooth operations of the Chair's office in a complex and demanding environment. The incumbent also plays a critical role in organizing departmental activities and events. This is a great opportunity to join our dynamic, enthusiastic, and dedicated CPS Departmental team, serving students and Faculty in four disciplines.

Your responsibilities will include:

• Following administrative rules and procedural instructions
• Applying established standards when administering academic search activities
• Collecting documentation required to carry-out the tenure and review processes from senior leadership
• Monitoring and supporting Chair's correspondence, drafting internal and external communication
• Organize and execute departmental activities and events including logistical support for outreach
• Determining logistical details and activities for events and/or programming
• Drafting and editing content for promotional and outreach materials such as brochures, newsletters, websites and/or handbooks

Essential Qualifications:

• Advanced College Diploma (3 years) in Business or Administration or acceptable combination of equivalent experience
• Minimum three (3) years of relevant administrative experience in an academic department
• One (1) year related experience with communications and marketing, web content writing and editing, promotional material design, visual identity creation, social networking and new/emerging media
• Superior proficiency in Microsoft Office software (Excel, Word, Outlook, PowerPoint), Adobe Reader and Writer required
• Working knowledge of HTML, Illustrator, Photoshop, Acrobat Professional or similar web and graphic design software required
• Working knowledge of social media networking such as Twitter, blogs, podcasts, Snapchat, Instagram, and Facebook required
• Excellent organizational, prioritization, and time-management skills required to coordinate multiple activities, issues, and projects simultaneously
• Effective problem solving skills and strong attention to detail
• Superior customer service and interpersonal skills with the ability to work effectively with students, faculty members, and other key stakeholders
• Flexibility and ability to respond effectively to changing conditions and requirements
• Ability to interpret policies and guidelines and develop processes and procedures
• Good judgement, tact and discretion in dealing with confidential information
• Strong verbal and written communication skills. Superior proofreading and editing skills

Assets (Nonessential):

• Administrative experience in an academic department similar to Chemical and Physical Sciences
• Proactive planning
• Monitoring and recording transactions for budgets
• Knowledge of and experience with Equity, Diversity, and Inclusion issues and initiatives

To be successful in this role you will be:

• Accountable
• Diplomatic
• Efficient
• Multi-tasker
• Resourceful
• Thoughtful

This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline

Closing Date: 02/17/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $70,844. with an annual step progression to a maximum of $90,595. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Valerie Davis

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.