Executive Assistant & Academic Appointments Coordinator
University of Toronto
Executive Assistant & Academic Appointments Coordinator
Date Posted: 02/20/2025
Req ID:41734
Faculty/Division: Temerty Faculty of Medicine
Department: Rehabilitation Sciences Sector
Campus: St. George (Downtown Toronto)
Description:
UTemp is hiring!
UTemp is the University of Toronto's short-term staffing service. The UTemp team handles each project with a unique hands-on approach to ensure we find the best candidate for the job. We strive to create long-lasting and successful relationships by finding individuals with strong professional office skills and work ethic.
Responsibilities:
- Supporting the following processes and committees:
- Promotion, tenure and interim reviews
- Workload meetings
- New contracts for appointed part-time faculty
- PTR (Progress through the Ranks)
- Providing general administrative support to the Chair
Requirements:
- Previous experience as Executive Assistant at the senior level, including meeting scheduling, meeting coordination, managing a complex calendar, answering phone calls, handling confidential information and drafting emails and correspondence
- Experience with committee support
- Experience with tenure review, promotion review or contracts for appointed faculty is preferred
- Proficient in MS Office: Word, Excel, Teams, and Outlook
Contract length:
- Start date: As soon as possible
- End date: May 1, 2025
Closing Date: 03/07/2025, 11:59PM ET
Employee Group: PM
Appointment Type: Budget - Casual
Schedule: Monday to Friday 8:45am to 5:00pm
Pay Scale Group & Hiring Zone: $38.03/hour
Job Category: Administrative / Managerial
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Diversity Statement
The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.
As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.
Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.
Job Segment: Rehabilitation, Administrative Assistant, Executive Assistant, Secretary, Healthcare, Part Time, Administrative