Administrative Assistant to RSI Director
University of Toronto
Administrative Assistant to RSI Director
Date Posted: 03/03/2025
Req ID: 41884
Faculty/Division: Temerty Faculty of Medicine
Department: Rehabilitation Sciences Sector
Campus: St. George (Downtown Toronto)
Position Number: 00057479
Description:
About us:
Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.
Your opportunity:
The Rehabilitation Sciences Sector (RSS) in the Temerty Faculty of Medicine is a worldleader in the delivery of rehabilitation sciences health professional programs and research. The RSS is comprised of four essential departments: Department of Occupational Science and Occupational Therapy (OSOT), Department of Physical Therapy (PT), Rehabilitation Sciences Institute (RSI), and the Department of Speech-Language Pathology (SLP).
As Administrative Assistant to RSI Director, you will provide confidential administrative support to the Director of the Rehabilitation Sciences Institute (RSI) and the RSI executive team. You will provide administrative support by managing calendars, organizing and supporting events and meetings, drafting a range of communications, and supporting the creation of reports and other resources. Your exceptional communication skills combined with your high degree of professionalism and independence will be essential to your success in this role.
Your responsibilities will include:
- Maintaining calendars on behalf of senior leadership, scheduling appointments, coordinating travel arrangements, booking rooms and arranging accommodations
- Drafting documents and correspondence and editing content for digital media and grant applications
- Determining logistics for events and coordinating meetings, including taking minutes, preparing agendas and following up on action items
- Researching and identifying opportunities to promote programs and initiatives
- Collating and organizing data for reports and analyzing survey results
Essential Qualifications:
- Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
- Minimum three (3) years’ of related administrative experience, preferably within a university setting
- Demonstrated experience supporting senior leadership, including maintaining complex calendars, coordinating travel arrangements and booking accommodations
- Demonstrated experience coordinating events and experience supporting committees, including demonstrated proficiency in taking complex minutes independently, with little editing required
- Experience drafting materials, editing grant applications and preparing and formatting presentations
- Experience collecting, analyzing and presenting questionnaires and survey results for review
- Experience with basic account reconciliation
- Advanced technical skills in MS Office Suite, particularly MS Excel, survey tools and virtual meeting platforms
- Excellent oral and written communication skills
- Excellent organizational skills, time management and problem-solving skills
- Demonstrated ability to work effectively with diverse groups, understand the value of diversity and inclusion in the workplace and must be an advocate for equity
- Must be an effective problem solver and have exceptional organizational and time management skills, with an ability to work under pressure and balance competing priorities
- Strong commitment to accuracy and attention to detail
- Professional demeanor with a strong customer service orientation and effective interpersonal skills
- Ability to work independently, exercise diplomacy and good judgment; and also the ability to work cooperatively
- Proven effectiveness in relating to all levels of faculty, staff, students and individuals external to the University
- High degree of personal integrity and honesty
To be successful in this role you will be:
- Multi-tasker
- Organized
- Proactive
- Resourceful
- Team player
Closing Date: 03/21/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $66,715. with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Andrea Varicak
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Diversity Statement
The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.
As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.
Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.
Job Segment: Pathology, Rehabilitation, Therapy, Administrative Assistant, Occupational Therapy, Healthcare, Administrative